Job Description

Job Description and Duties

This position is eligible to telework up to two (2) days a week, in accordance with the Statewide Telework Policy, and will be required to report to the office as needed/required. This is subject to change based on operational need and/or future return to office orders. The successful candidate must reside in California upon appointment.

Excellence in the Business of Government! Come join a team that creates:

• A collaborative team atmosphere founded upon ethics, integrity, and stewardship.
• A positive work environment that is open to change and invites its workforce to challenge processes.
• An opportunity for individuals to utilize their knowledge, skills, and experience to grow within the department.

Under the general direction of the Staff Services Manager I of the Business Services Unit (BSU), the Office Technician (Typing) is responsible for providing scanning services for conversion and filing of the Division of the State Architect (DSA) project documentation, quality control and ensuring documents are readable, data entry, and a variety of duties related to customer service reception desk, including but not limited to greeting and directing callers and visitors, processing incoming and outgoing mail, faxing and copying various documents, and maintaining electronic and manual records n accordance with established DSA office guidelines, DGS Core Values, and DSA Employee Expectations in order to ensure the compliance with DSA's policies and procedures in conjunction with Title 24, California Building Code (CBC).

This position is not eligible for visa sponsorship. Applicants must be authorized to work in the US without the need for a visa sponsorship or a training plan, now or in the future.

If you’re interested in exploring additional job opportunities at DGS, please reach out to our recruitment team; we’d love to hear from you!  Please contact us at  DGSRecruitment@dgs.ca.gov .

Information about applying for a state job can be found here:  .  Please let us know how you learned about this career opportunity by taking the brief survey that follows: 

You will find additional information about the job in the .

Working Conditions

• Diversity, Equity, and Inclusivity: A work culture that emphasizes a culture of diversity and inclusivity, offering tangible rewards and recognizing the intrinsic value of varied perspectives and collaboration.

• Career Growth and Training: A focus on career growth and training in an effort to engage and retain a diverse talent pool that aligns with the organization's mission and vision.
• Competitive Rewards: Employees enjoy world-class benefits packages, attractive salaries, and robust pension plans, reflecting a commitment to employee well-being.
• Work-Life Balance: Work-life balance is fostered through measures like telework and adjustable schedules, allowing personal and professional lives to thrive together.
• Learning and Development: Emphasizing on continuous learning, DGS offers onsite and virtual Statewide Training programs to ensure that employees remain at the cutting edge of their fields.
• Generous State Benefits: Comprehensive health and dental insurance, long-term disability insurance, 11 paid holidays per year, paid time off, defined benefit retirement program, commute program, employee wellness programs, employee assistance programs, and medical/dependent care reimbursement accounts.

Special Requirements

• The position(s) require(s) the ability to type at a minimum speed as designated on the Class Specifications (link available in the additional documentation section). You must obtain a valid typing certificate confirming your ability to meet the minimum typing speed, prior to being hired. Additional information regarding acceptable typing tests is available at the CalCareers.ca.gov website.

Employment History on the STD 678 (State Application) must be complete and include dates, accurate hours per week, total time worked, duties and responsibilities, and contact names and phone numbers of supervisors. Resumes or other documents cannot substitute a state application. Applicants who fail to submit a completed STD 678 (State Application) may be disqualified. Only the most qualified candidates will be invited to an interview.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Experience providing customer service to the public.
• Ability to effectively communicate and collaborate with others within and outside of the organization.
• Experience using a computer and software such as the Microsoft Office Suite, SharePoint, and Adobe Acrobat.
• Experience working with databases; searching, entering, maintaining, and tracking data.
• Experience researching, gathering, and understanding information.
• Effective organizational skills; being detail oriented, proactive, and efficient.
• One year of clerical experience, using standard office equipment.

Benefits

There are many benefits to joining our team!The State of California has a generous benefits package, some benefits include:

• Medical Benefits, including health, dental, and vision insurance
• Paid Holidays and leave
• Defined benefit retirement program
• Savings Plus Program (401(k), 457)
• Commute Program
• Employee Wellness Program
• Employee Assistance Program
• Medical/Dependent Care Reimbursement Accounts

Click here to view all the benefits available to state employees!

Additional Information

Reporting Location: DSA Sacramento
1102 Q St, Ste 5200
Sacramento, CA, 95811

Please specify RPA #29498 and JC-498524 on your state application.

Examination Information:
Those interested in obtaining employment with any state agency must apply and compete in the state’s merit-based recruitment and hiring process. To apply for the examination for this position, click on the link below to search for the examination and follow the “How to Apply” instructions in the examination announcement:

CalCareers Exam/Assessment Search

Successful examination applicants are placed on a hiring eligibility list.  If you already have list eligibility for this classification, you do not need to retake the examination.  Applicants should refer to their examination results or check their CalCareers account for specific list eligibility expiration dates and/or to re-take the examination when necessary.  

For questions regarding the examination process, please contact the at  DGSExams@dgs.ca.gov .

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Statement of Qualifications -

  REQUIRED – Statement of Qualifications.  Please see the Statement of Qualifications section on the job advertisement for details and instructions.

Job Tags

Permanent employment, Full time, Work at office, Remote work, 2 days per week,

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