**Hiring: Full-time Executive Assistant - Remote - $12,000 - $18,000/yr**
**🚀** **About the Client** **🚀**
⚖️ **Legal with a Purpose** – Specializing in Social Security Disability, insurance claims, and personal injury.
💼 **Board-Certified Expertise** – Among the few NC attorneys holding specialist credentials in Disability Law.
🚀 **Expanding Impact** – Growing outreach, podcast presence, and referral networks across the Southeast.
🤝 **Faith-Driven Leadership** – Guided by compassion, ethics, and a strong sense of mission.
🌟 **Tight-Knit, High-Integrity Team** – Open communication, honesty, and growth are at the core of everything.
**Responsibilities of the Executive Assistant:**
**Your responsibilities include:**
* **🗓 Executive Support & Time Management**
* Structure and organize the executive’s daily schedule to maximize focus and productivity
* Hold the executive accountable to daily goals, outreach targets, and task completion
* Lead morning prep meetings (around 8 AM ET) to align priorities and calendar updates
* Manage reminders, time blocks, and recurring check-ins for strategic follow-through
* Track follow-ups and ensure no important task or opportunity slips through the cracks
* **📧 Inbox & Communication Management**
* Manage multiple inboxes (law firm and insurance agency) under a “zero inbox” goal
* Filter, sort, and organize high-volume emails; unsubscribe from irrelevant promotions
* Draft professional messages and, once trained, respond on behalf of the executive
* Flag urgent emails requiring immediate attention and maintain clear communication logs
* Implement and maintain organized email systems for faster responses and task tracking
* **🤝 Outreach, Referrals & Relationship Building**
* Support outreach campaigns targeting attorneys and referral partners
* Maintain structured databases of 500–600 contacts with accurate details and segmentation
* Research contact backgrounds, social media profiles, and engagement points for calls booked with the executive
* Manage LinkedIn campaigns—managing connections, responding to messages, and scheduling calls
* Track outreach metrics, follow-ups, and referral conversions through spreadsheets or CRMs
* Coordinate the preparation and sending of referral gift packs and appreciation mailers
* **🎙 Podcast Management & Meeting Support**
* Handle all podcast guest logistics: scheduling, data collection, and confirmation emails
* Send pre-interview agendas and post-interview thank-you messages
* Manage digital assets such as bios, headshots, and recordings for each guest
* Take or organize meeting notes via AI tools, summarizing follow-ups and next steps
* Maintain a clear structure for podcast and meeting documentation
* **📊 Reporting & Systems Management**
* Maintain spreadsheets, CRMs, and dashboards for outreach, leads, and performance metrics
* Prepare weekly reports summarizing calls, meetings, conversions, and referral data
* Pull and summarize data from QuickBooks or CRMs using AI tools for insights
* Maintain clean data systems and structured documentation across business tools
* **💡 Marketing Support (Nice-to-Have)**
* Repurpose podcast clips into blog posts, newsletters, or social media content
* Support the setup and management of social media calendars and scheduling tools (e.g., Metricool)
* Coordinate with external marketing partners or agencies on copy, campaigns, or newsletters
* **🤖 AI & Creative Support (Nice-to-Have)**
* Use AI tools (ChatGPT, Descript, or similar) to transcribe, summarize, or generate content
* Convert podcast transcripts into written materials, blog drafts, or book outlines
* Utilize AI to streamline reporting, content repurposing, and data organization
**Perks:**
* 13th Month Bonus (Wild right?! 🤯)
* Permanent work-from-home / remote set-up 🌴
* Health insurance 👨⚕️
* Dental insurance 🪥
* Mental health insurance 🧠
* Great starting salary 💰
* Growth opportunity 📈
* Performance-based raises 💸
* Prizes and bonuses 🏆
**Specifics:**
* **Time **
* Full-time; 9:00 AM – 6:00 EST
* _Transition to 7:00 AM to 4:00 PM EST after onboarding_
* This is a remote position so you can have the freedom to work from anywhere
* **Tech Stack**
* Must-Have:
* 💻 Microsoft Office Suite – Excel, Word, and Outlook
* 🗂 Google Workspace (G-Suite)
* 📇 CRM Tools – Experience with any CRM (e.g., HubSpot, ClickUp, Pipedrive, or similar)
* Nice-to-have:
* 💬 LinkedIn (Highly Preferred for outreach)
* 🧾 QuickBooks
* 🤖 AI Tools – ChatGPT, Descript, and Metricool
* **Compensation**
* Fixed Rate $12,000 - $18,000/yr
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